Continuing Educational Units
CEUs are awarded by education and training providers to signify completion of non-credit programs and courses. They are intended to improve the knowledge and skills of working adults.
CEUs appear on the Continuing Education level of a USU transcript. A USU student, for example, could have an undergraduate transcript, a graduate transcript, and a continuing education transcript – each showing the courses taken at each respective level. On the USU transcript, each CEU course will show the course prefix and number, the course name, the number of contact hours (1 CEU = 10 contact hours), the grade (standard letter or Pass/Fail) and the number of CEUs earned for each course.
Questions? Contact:Yulese Lincoln or Kevin Shanley
Process to offer CEUs
- Complete the Course Build Request Form. This provides the CEU office with all of the information explained below that is needed to build the course in Banner:
- Be certain none of your marketing materials or websites say that students will receive academic credit for a CEU course.
- After you have completed and submitted the Course Build Request Form and the course has been set up in Banner
- If you are using the paper registration form, the CEU office will email you the registration pdf form that you can distribute to your students.
- If you are using the online registration process, the CEU office will email you the link you can distribute to your students.
Two kinds of CEUs
1. CEUs that will never equate to academic credit use a generic CEU 5700 course number that was created for each department. View the list of generic courses.
For these courses you can:
- Change the title of the course for each section offered.
- Determine the number of contact hours and thus the number of CEUs (CEUs can be built in increments of 1 contact hours or .1 CEUs). For example if you had a 25 contact hour workshop, you could set it up as 2.5 CEUs and the students would pay USU $75 (2.5 x $30 = $75).
2. CEUs that students can, at a later date, convert to academic credit.
- The academic credit course must already exist in the USU catalog.
- The academic credit course must be offered in the same semester as the CEU course. This allows students to register for either academic credit or CEUs from the beginning and makes it possible for the Registrar’s office to convert the CEU to academic credit by moving the student’s enrollment from the CEU course to the academic credit course at a later date.
- Know that 1 academic credit equals 15 contact hours but 1 CEU equals 10 contact hours. The number of CEUs offered will always be 1.5 times the number of academic credits. For example, a 3 academic credit course equates to a 4.5 CEU course.
- Assessments must be given and a standard letter grade or Pass/Fail grade awarded. This will allow the student to be awarded the correct academic credit grade if/when she converts it to academic credit.
- If/When the student chooses to convert the CEU course into academic credit
- The student will pay the tuition and fees charged for the academic year when the student originally took the course plus a $150/year fee for each year between the year the course was originally taken and the current year. For example, if a student took a CEU in Summer 2013 and then converted that CEU to academic credit in Summer 2015, the student would pay the tuition and fees for Summer 2013 plus $300.
- The amount the student pays will not apply to plateau in the semester the student converts the CEU to academic credit.
- The student will pay for the number of academic credits minus the $30/CEU recording fee only.
- If an amount more than the $30/CEU recording fee was charged, that additional amount will not be subtracted from the future amount the student pays to convert the CEU to academic credit unless the department chooses to supplement the cost of the academic credit – which it is approved to do.
- CEUs follow the same add/drop policies as the academic credit courses at USU.
Cost of CEUs to students
$30/CEU or $3/contact hour. 1 CEU = 10 contact hours.
The department and/or the offering entity may charge additional amounts it feels necessary but cannot equal or exceed full tuition and fees. Differential tuition will be excluded from CEU courses.
- Traditional (face to face).
- Broadcast (interactive video conferencing).
- If it is an online course that has not gone through the online development process yet, please go through the online course development process.
- Paper form process:
- Student fills out a paper form.
- Instructor attaches the student’s payment (cash or check) to the form and submits them to the CEU office.
- Student completes an online registration request form.
- Student pays at least the $30/CEU cost with a credit card or PayPal. If an additional amount is charged, you can decide if it will be required at the time of registration or later.
- Student completes a free non-degree seeking admissions application.
If the student will only be charged the $30/CEU cost you can collect it in the following ways:
- If using the paper registration form – have the student pay with cash, check, or money order and attach the payment to the paper form.
- If using the online registration process – the student will pay online either through PayPal or with a credit card.
If you will charge the student more than the $30/CEU cost but not equal to or exceeding that of tuition and fees, you can collect the additional amount yourself or provide the CEU office with a detail code given to you from your business office which will allow us to route the additional amount to a USU index of your department’s choosing. You can have the CEU office receive the additional amount in any of the following ways:
- If using the paper registration form, attach the student’s cash, check, or money order (the total amount) to the paper application and submit it all to the CEU office.
- If registering online, you can have the student:
- Pay the full amount at the point of registration (please know that you will lose approximately 2% in the online transaction fee).
- Pay only the $30/CEU amount at the point of registration and have the additional amount charged to the student’s account so that the student can pay it later through TouchNet (thus avoiding the 2% transaction fee if paid via web check but no guarantee of receiving the remaining amount).
- A 3rd party can sponsor the student so that the student pays either nothing or a portion of the full amount.