Continuing Educational Units
CEUs are awarded by education and training providers to signify completion of non-credit programs and courses. They are intended to improve the knowledge and skills of working adults.
CEUs appear on the Continuing Education level of a USU transcript. A USU student, for example, could have an undergraduate transcript, a graduate transcript, and a continuing education transcript – each showing the courses taken at each respective level. On the USU transcript, each CEU course will show the course prefix and number, the course name, the number of contact hours (1 CEU = 10 contact hours), the grade (standard letter or Pass/Fail) and the number of CEUs earned for each course.
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Process to offer CEUs
- Complete the Course Build Request Form. This provides the CEU office with all of the information explained below that is needed to build the course in Banner:
- Be certain none of your marketing materials or websites say that students will receive academic credit for a CEU course.
- After you have completed and submitted the Course Build Request Form and the course has been set up in Banner, the CEU office will email you the link you can distribute to your students.
- To view which students have registered and paid, the instructor can find the course roster in Banner or go to the CEU Portal and view the list of registrants.
- After the course has completed, enter the grades for each of the registered students in Banner.
Two kinds of CEUs
1. CEUs that will never equate to academic credit use a generic CEU 5700 course number that was created for each department. View the list of generic courses.
For these courses you can:
- Change the title of the course for each section offered.
- Determine the number of contact hours and thus the number of CEUs (CEUs can be built in increments of 1 contact hours or .1 CEUs). For example if you had a 25 contact hour workshop, you could set it up as 2.5 CEUs and the students would pay USU $75 (2.5 x $30 = $75).
2. CEUs that students can, at a later date, convert to academic credit.
- The academic credit course must already exist in the USU catalog.
- The academic credit course must be offered in the same semester as the CEU course. This allows students to register for either academic credit or CEUs from the beginning and makes it possible for the Registrar’s office to convert the CEU to academic credit by moving the student’s enrollment from the CEU course to the academic credit course at a later date.
- Know that 1 academic credit equals 15 contact hours but 1 CEU equals 10 contact hours. The number of CEUs offered will always be 1.5 times the number of academic credits. For example, a 3 academic credit course equates to a 4.5 CEU course.
- Assessments must be given and a standard letter grade or Pass/Fail grade awarded. This will allow the student to be awarded the correct academic credit grade if/when she converts it to academic credit.
- If/When the student chooses to convert the CEU course into academic credit
- The student will pay the tuition and fees charged for the academic year when the student originally took the course plus a $150/year fee for each year between the year the course was originally taken and the current year. For example, if a student took a CEU in Summer 2013 and then converted that CEU to academic credit in Summer 2015, the student would pay the tuition and fees for Summer 2013 plus $300.
- The amount the student pays will not apply to plateau in the semester the student converts the CEU to academic credit.
- The student will pay for the number of academic credits minus the $30/CEU recording fee only.
- If an amount more than the $30/CEU recording fee was charged, that additional amount will not be subtracted from the future amount the student pays to convert the CEU to academic credit unless the department chooses to supplement the cost of the academic credit – which it is approved to do.
- CEUs follow the same add/drop policies as the academic credit courses at USU.
- To convert CEU credit to Academic credit, students must complete the CEU Change Form and submit it to the Registrar’s office, ATTN: Registration Supervisor.
Cost of CEUs to students
$30/CEU or $3/contact hour. 1 CEU = 10 contact hours.
The department and/or the offering entity may charge additional amounts it feels necessary but cannot equal or exceed full tuition and fees. Differential tuition will be excluded from CEU courses.
Delivery Options
- In-person: Classes are held in-person at pre-scheduled meeting times and locations.
- Connect: Classes are held in-person at pre-scheduled meeting times with some students conneting virtually from other locations (formerly interactive video conferencing).
- Hybrid: Classes combine in-person and Virtual/Online class sessions and activities reducing in-person classroom time.
- Online: Students will access learning materials and activities, and engage regularly with the instructor and other students in Canvas.
- Virtual: Classes are held virtually via Zoom at pre-scheduled meeting times.
- Arranged: Student will be mentored in an arranged location and schedule applicable to their area of study.
Registration Process
- Students create an account or login to the CEU Portal.
- Search for a section by Course Number or Program.
- Register for a section by adding the section to the Cart.
- Check out and submit payment with a credit card via PayPal.
- After checkout, students will automatically be assigned an A# (or matched to an existing account), admitted to USU as a CEU student, and registered for the section in Banner.
Payment Options
Students will be charged a $30/CEU fee plus any department fees. All fees are paid via PayPal and routed to the appropriate USU Index via detail codes.
- Students must pay the full amount at the point of registration.
- A 3rd party can sponsor the student so that the student pays either nothing or a portion of the full amount, using a discount code the student enters at checkout.