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USU INSTRUCTOR COURSE APPOINTMENT TERMS & POLICIES

BACKGROUND CHECK
All instructors appointed to teach a course and are currently employed by USU you must have had a criminal background check completed with USU HR or have signed the USU HR Memorandum of Agreement before teaching your course. If you are a new employee to USU or a non-benefitted instructor you must agree to submit to a criminal background check with USU HR before teaching your course (USU HR Policy 386).
INSTRUCTOR VITA or RESUME
Access to instructor' current professional vitae is required for accreditation (Policy 4.1). Instructors must submit a resume or vita annually each fall semester or when updates are made. If this is the first semester you are teaching for AIS a current vita or resume in word or pdf format must be emailed to your home campus or center. (USU HR Policy 394).
OFFICE HOURS
According to USU Policy 403.3.1 regarding Standards of Conduct: Responsibilities to Students, (4) Faculty members with teaching responsibilities maintain regular office hours for consultation with students, or they otherwise assure accessibility to students.
TEACHING ASSISTANT/GRADER HIRING
If you choose to hire a teaching assistant/grader etc. you must follow all USU policies including the USU Nepotism policy 392.1. Job postings must be coordinated with student employment (USU Policy 397). The instructor is responsible for all supervisory expectations such as training, oversight, time/record keeping, etc.
COMPENSATION DISTRIBUTION
Instructors receiving direct pay from AIS are governed by policies of the USU Human Resources Office.
EXTRA SERVICE COMPENSATION
This form is required for benefited employees teaching overload classes. It is your responsibility to complete and submit an Extra Service Compensation Form prior to the start of class. Failure to have an approved Extra Service Compensation Form will affect your compensation. Please complete the form and return it to the Human Resource Department at 9510 Old Main Hill, Logan, UT 84322-9510.

COURSE DELIVERY POLICIES

COURSE DELIVERY
The course(s) must be offered using the assigned delivery method(s) on the appointed day, time, and at the location assigned by your campus administrator. Any changes to delivery method, timing, or location of instruction must be pre-approved by the appropriate campus Dean/Executive Director and by the AIS Executive Director.
BOOK ORDERS
Federal text, materials, and cost disclosure laws (Section 122 of the Higher Education Act). dictate the following:
  • The Campus Bookstore is required to contact you for each semester that you teach courses, without exception.
  • Courses will not be made active for student registration without a text/materials order on file, even if that order is simply "no text required."
Book orders can be submitted through Course Materials. Email the USU Textbook team if you have questions.
COURSE SYLLABI
A syllabus must be provided in Canvas or as .pdf document. Syllabi should be emailed to the program coordinator or USU Center administrative assistant where the course originates.
ENROLLMENT
Student enrollment is based on registrations in Banner at 20% of the term. Payroll, if based on student enrollments, will be figured on registrations at 20% of term. Course compensation may be renegotiated if the course does not meet the predefined minimum enrollments. Low enrollment courses may be cancelled up to 10 days after the first day of the semester without instructor reimbursement.
CREDIT AND CONTACT HOURS
Consistent with NWCCU standards, one credit is awarded for each three hours of student work per week during a 15-week semester. USU requires 750 minutes per credit hour, per semester of "direct contact" with students. Contact time may be reflected by actual in-class time, or involvement by the student(s) in learning activities via internship, practicum, or online delivery such as within a learning management system (i.e. Instructure Canvas).
COMMISSIONED WORK
As per USU Policy 587 (reference 3.5 & 3.6) USU designates online course development as a Commissioned Work and as such acquires and retains title to all USU IP related to the online course development. The online course may be eligible for redevelopment funds by AIS if substantial changes are made from the original course design and such redevelopment would be subject to the same USU IP designation.

SCHEDULE POLICIES

FINAL GRADES
Grades must be submitted within 96 business hours after the final examination. Grading instructions are available in SSB, and grades must be submitted via SSB. If grades are not posted by the deadline, a change of grade form will be required using the forms available at all USU centers.
INCOMPLETE GRADES
Students should not be given "I" grades for poor performance or to retain financial aid. However, in some cases a student may be unable to complete all course work due to extenuating circumstances and an "I" grade can be justified. Instructions and forms are available at http://www.usu.edu/provost/Forms/doc/IncompleteGrade.pdf
HOLIDAYS & CALENDAR
Refer to the USU Academic Calendar for holidays and breaks associated with the term you are teaching.

COURSE SUPPORT INFORMATION

CLASS LISTS
Rosters are available via Self Service Banner (SSB) at http://banner.usu.edu. If you are not able to access SSB or class lists, contact AIS, at distance.info@usu.edu or 435-797-9700.
STUDENT REGISTRATION
Students registered in AIS courses will automatically be uploaded into the corresponding Instructure: Canvas course database. Instructors will receive automated e-mails notifying them of additional student registrations.
COURSE EVALUATIONS
Course(s) are evaluated in accordance with USU policy and procedures. A copy of your evaluation report will be provided to you, your department head, and your dean(s) by AIS. The AIS E-Learning Office in Logan will keep a secure copy of all evaluation reports.
STUDENTS WITH DISABILITIES
In accordance to the Americans with Disabilities Act, student at USU must be provided with reasonable accommodations. In order to be qualified, students must contact the Disability Resource Center (DRC) and provide current documentation. Refer all students requesting accommodations to the DRC, which will send you written confirmation of approved accommodation. For more information, contact the DRC at 435-797-2444, http://www.usu.edu/drc or toll free at 1-800-259-2966.
FERPA
The Family Education Rights and Privacy Act of 1974 is to prevent the release of a student's personal information to an unauthorized third party. Instructors must agree to follow FERPA rules and regulations and to not violate FERPA in any way.
TRAVEL
Expenses associated with traveling for a course must be approved prior to traveling by the Dean and/or Executive Director affiliated with the course you are teaching. Failure to obtain proper approval may affect reimbursement.
PURCHASING
Supplies and copies are generally not reimbursed by AIS and must be approved in advance by the Dean and/or Executive Director affiliated with the course you are teaching.