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E-Learning Overview for Faculty

E-Learning at Utah State University is composed online, broadcast, and blended courses that use various technologies to deliver the majority of the courses content. Online courses are completely online, with no set meeting time or location. Broadcast courses originate from a USU campus and are received at regional campuses on specific days and times and have room assignments in each location. Blended courses meet less often and mix the two formats with portions of the class online, meeting via broadcast. A full list of delivery methods and descriptions can be found at: http://ais.usu.edu/elearning/deliverymethods

Scheduling

E-Learning courses are scheduled through Academic & Instructional Services. All courses are entered into a Course Approval System and must be approved by Departments, Colleges, and Regional Campus Deans. Once approved courses are uploaded into Banner and assigned CRNs. Each course may contain up to 12 cross-listed sections, with one section for each region in the state, plus an out-of-state section. Online courses are available in all locations. Broadcast course are not received in all locations. The receive locations vary depending upon the campus service regions defined by the state legislature, student demand, and room availability.

Instructors can see their E-Learning courses, sections, enrollments, and other information through the Alliance System (http://rcde.usu.edu/app/ )

Textbook & Material Orders

Federal legislation requires all course expenses, including textbooks, be published before students can register. Instructors must submit textbook information for their courses every semester. Courses are made available to students after a textbook and materials order has been submitted and processed. Book orders can be submitted through https://coursematerials.usu.edu/

Registration

Students register for E-Learning courses using Banner. Students may be unable to register if the course has not been approved, or if a book order has not been received. Students should be referred to the Registrar’s office for any course registration issues. http://www.usu.edu/registrar/

An instructor can give permission for students to add a course, after wait listing has ended, by sending an email to distance.registration@usu.edu. The email needs to contain the student’s A# and the CRN for the section the student would like to be added to. 

Enrollment Management

Each E-Learning course section has a specific enrollment cap and a cross-list enrollment cap. Enrollments in a specific location cannot exceed the section cap, and enrollments statewide cannot exceed the cross-list cap. For example, Tooele, Brigham, and Salt Lake sections may all have an section cap of 25, with the cross-listed cap set at 40, meaning the entire course enrollment will not exceed 40.

Traditionally Logan students take up the bulk of the course enrollment. To reserve seats for RC students, the Logan section caps for E-Learning courses are set at 1/3 of the cross-list enrollment cap. Some exceptions are allowed based on program needs. The AIS staff will monitor enrollments and make adjustments throughout the registration period based on wait list numbers and department requests.

Materials/Testing

E-Learning course materials and exams are distributed to regional campus locations and certified proctors worldwide through the Materials and Testing Services site (MATS).  

In-class proctored exams must be posted in MATS at least 2 weeks prior to the exam date. This will allow smaller sites time to coordinate proctor schedules. Exams given in testing centers must be posted at least 2 days prior to the exam date. Proctored online exams must be password protected in Canvas, and passwords posted at least 2 days prior to the exam date. More information on Materials/Testing can be found at http://ais.usu.edu/elearning/materials

Course Development

AIS provides online course development funding and coordination with Instructional Designers in CIDI (Center for Innovative Design & Instruction). When a Department head requests course development support, a course development agreement is created and an Instructional designer is assigned to assist. Course development should occur one semester before the course is offered. All online course development must meet the standards of the Course Quality Rubric and signed off on by the instructional designer, before development funds are transferred to the department.

Instructors who are teaching blended courses are encouraged to seek assistance from CIDI to develop online content using best practices, resources and proven instructional techniques (also to ensure that accreditation standards are met). An online application/checklist for faculty members who wish to teach a course as blended is available to ensure departments, schedulers, and students are aware of the blended course schedule. https://cidi.usu.edu/requestforms/blendedcourseform.php

AIS does not provide course development funding for broadcast or blended courses.

Canvas

All USU courses have Canvas course space (http://canvas.usu.edu/). Cross-listed E-Learning courses are combined into a single Canvas section for ease of grading and content distribution.

Instructional designers from CIDI are available to assist faculty with Canvas tools. http://cidi.usu.edu/